WW Holiday Market Vendor Registration

2024 Holiday Market – Vendor Information

VENDORS – Vendors will go through a selection process to ensure duplicate vendors are not placed next to each other. You will be notified by email after final review. 

SPACES – Vendor spaces are inside or outside based on the vendor’s needs. Event Spaces are 10X10 or 20X10 based on the selected ticket. Vendors are responsible for their own setup and clean up and for bringing their own equipment to operate their business (e.g. cords, lights, tables, chairs, tape).  Vendors are required to bring any equipment needed to Load in or out (e.g. wagon, dolly).  Supplies will not be provided (e.g. cords, lights, tables, chairs, tape).  NO CANOPIES WILL BE ALLOWED INSIDE THE BARN WITHOUT PRIOR APPROVAL.

PARKING – There will be no Vendor parking fee for this event. Once load-in is complete, vehicles must be parked in designated vendor parking areas.

POWER – Access to one standard electrical outlet during event hours is available to indoor booth spaces only.  Vendor MUST provide own lights and extension cords.

REFUND POLICY – All sales are final and The Windmill Winery does not offer any money-back guarantees. By purchasing you recognize and agree that you shall not be entitled to a refund for any purchase under any circumstances.

SIGNAGE – Vendor signs must be professional and understandable.

LOAD IN – Vendor load-in will be Friday, November 22nd, 2024, from 12pm-4pm. You will be assigned a specific load in time. Please arrive within this time and check in upon arrival. The vendor forfeits purchased space if not loaded during the assigned time. The Windmill Winery is not responsible for damages or theft. Load-in for all vendors is the day before the event. Vendors are encouraged to not leave merchandise overnight.  Load-in is for business operational equipment only (e.g. cords, lights, tables, chairs, canopies, etc.). Vendors are required to bring any equipment needed to Load in or out (e.g. wagon, dolly).  Load-in or load-out assistance may be purchased for an additional $15 per service.  Vendors may arrive on the day of the event, Saturday, November 23rd, 2024, between 7am-9am to set up merchandise display.

HOURS OF OPERATION – All booths must be staffed, operational, and ready 30 minutes prior to event start time (Start time 10am). Vendors will not be allowed to close down operations or depart from event site before the completion of event unless there is an emergency.  In the event that a vendor does need to leave early due to emergency reasons, please contact the event manager at 520-528-2590 by text message before leaving. You do not need to wait for a reply.

TAKE DOWN – All equipment and supplies can be removed after 3pm on Saturday, November 23rd, 2024.

**DO NOT TAKE DOWN BOOTH PRIOR TO END OF EVENT**

CLEANLINESS – Vendors must keep the area inside and outside their event space clean. Unapproved dumping will result in a cleanup charge. If using grease, vendors must dispose of it in sealed containers.

AGREEMENT – The vendor agrees to pay the sum (per selected booth and power options) for the lease space at The Windmill Winery during the 2024 Holiday Market. The vendor is responsible for all the applicable licenses, insurance, health certificate(s), taxes and/or fees (all will be verified) and the vendor will be liable for any damages that might be caused by the vendor or any of their employees.

Furthermore, the vendor releases The Windmill Winery, from all liabilities and agrees that no refund whatsoever will be made by The Windmill Winery for loss, fire, inclement weather etc. The vendor also fully understands that The Windmill Winery reserves the right to cancel this contract at any time with monies not refundable.

GENERATORS – Generators are not permitted without prior approval.

LAYOUT – An example layout of The Windmill Winery vendor spaces will be emailed to you upon registration.